Administrative Assistant - Investment Banking and Capital Markets

Deutsche Bank is seeking an Administrative Assistant for their Investment Banking and Capital Markets business. The role involves supporting the Group Head and other Managing Directors, coordinating travel and meetings, and assisting with onboarding and offboarding processes.

Responsibilities

• Coordinating international/domestic travel and hotel arrangements, including creation of extensive trip itineraries and expense reimbursement requests; coordinating arrangements for meetings, including scheduling, reserving conference rooms and catering; preparing and processing travel and entertainment expenses promptly and accurately; organizing client & team events; process and track invoices for payment and follow up as appropriate
• Assisting in onboarding & offboarding process including desk coordination, floor access, ID creation, etc
• Providing support to the Group Head and Business Manager with group presentations via PowerPoint and Excel; liaising with high-profile individuals daily; providing timely and accurate follow-up to projects assigned
• Arranging coverage when away from desk or office
• Developing a thorough understanding of the IBCM policies & guidelines

Skills

• College degree is required
• Ability to work effectively to meet time-sensitive deadlines
• Highly motivated and willing to take on ad-hoc work as needed
• Proficient with Microsoft Word, Excel, and PowerPoint
• Demonstrated team player with excellent organizational skills and ability to anticipate needs
• Excellent verbal, written and interpersonal skills with the ability to interact with clients, officers, and peers in a professional manner, handle assignments with a high level of confidentiality and discretion
• Good organizational skills and the ability to prioritize workflow by demonstrating flexibility in a demanding, fast-paced environment
• Detail oriented and able to prioritize, multi-task and negotiate conflicting deadlines
• Must possess strong problem-solving skills – be proactive, resourceful, flexible, and creative

Benefits

• A diverse and inclusive environment that embraces change, innovation, and collaboration
• A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
• Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
• Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
• Educational resources, matching gift, and volunteer programs

Company Overview

Company H1B Sponsorship