Contract Specialist Administrator - Philippines
Benefits: Service Fee: ₱35,000 PHP per month (depending on experience) Location: Remote – Philippines Job Type: Full-Time | Day Shift (Sydney, Australia Time Zone) 28 days of paid time off per year HMO coverage Performance-based annual incentive Clear path for career growth and development Essential Requirements: Strong attention to detail is required. Knowledge of contracts of sale is an advantage. Proficiency in CRM systems (preferably HubSpot and DocuSign) and file management tools. Previous experience in contract administration, legal support, or real estate transaction coordination is highly desirable. Ability to work with the Zoom camera open during shift Note: To save your time and ensure the best fit, please apply only if you meet the essential requirements listed above
About the Role
The Contract Specialist Administrator plays a pivotal role in supporting the end-to-end contract process between Outsourced Pro Global Ltd, our members, and developers. This administrative professional ensures accurate documentation, timely communication, and smooth coordination of contract-related tasks, contributing to an efficient and compliant property transaction experience. Key Responsibilities 1. Contract Communications & Deposit InformationMonitor and manage the Contract Management Inbox daily, actioning all incoming communications in a timely and professional manner. Issue Balance Deposit Information (BDIs) via email to members who are awaiting details necessary to complete contract deposit payments. Follow up with members as required to ensure payments are made within contractual timelines. 2. Contract AdministrationFacilitate and verify the signing of contracts by both members and developers. Accurately record contract signing dates and status updates within HubSpot CRM. Save executed contracts and related documents to the appropriate HubSpot Drive folders, maintaining version control and compliance standards. Deposit Receipts & Financial Recordkeeping Collect transfer slips and deposit receipts from members and developers. Ensure all financial documents are correctly named, stored, and logged in the HubSpot system for traceability and audit purposes. 3. Data Entry & Notation ManagementTranspose and update critical contract notations from internal matrices into the HubSpot CRM. Maintain data integrity and ensure all necessary fields are completed for visibility across internal teams. 4. General Administration & Stakeholder SupportPerform general administrative duties to support internal departments, including Member Care, Legal, and Finance. Provide timely updates to relevant stakeholders on the progress of key contract tasks and identify issues requiring escalation. Proactively contribute to process improvements and support documentation enhancements where necessary. Key Skills & AttributesStrong attention to detail and accuracy in data handling and document management. Proficiency in CRM systems (preferably HubSpot) and file management tools. Excellent written and verbal communication skills. Organised, deadline-driven, and capable of managing multiple priorities. A proactive team player with a collaborative approach to administrative support. Experience & QualificationsPrevious experience in contract administration, legal support, or real estate transaction coordination is highly desirable. Familiarity with property or investment industry processes is advantageous. Competency in using digital platforms for workflow and document control. Working ConditionsOffshore, full-time role working Monday to Friday during Australian business hours (AEST/AEDT), aligned with departmental operations. A stable and reliable internet connection is mandatory to ensure uninterrupted access to business systems and communication platforms. Continuous presence in the team Zoom room is required during working hours to enable live collaboration, cross-functional support, and transparent communication. The role is to be performed from a professional, distraction-free home office environment that supports video conferencing and consistent work output. Occasional extended hours may be required during peak contract periods or when urgent support is needed by stakeholders. Technical Requirements:Windows 11 operating system or MacOS 13+ 256GB Storage space - minimum 8-16GB RAM - minimum Dual Core CPU - minimum Camera: HD Webcam (720p) Headset: Noise canceling (preferably) Internet Speed: 50 Mbps - minimum
About Us
Outsourced Pro Global Limited is a trusted outsourcing partner supporting businesses in recruitment, finance, HR, payroll, and operations. As the offshore hub for leading Australian companies, we deliver high-quality, efficient solutions through a team driven by integrity, excellence, and innovation. At OPG, you’ll be part of a collaborative, growth-focused community. We offer meaningful careers, global exposure, and a culture that values learning, professionalism, and long-term success. Your ideas matter, your growth is supported, and your impact is real. Curious about life at OPG? Follow us on Facebook, Instagram, TikTok and Linkedin for a peek into our culture, team moments, and what makes OPG a great place to work.