Data Entry Coordinator – Part‑Time Remote (Weekend) – Transitional Care & Senior Services Support
About careerzynith – Pioneering Compassionate Senior Care
careerzynith is a nationally recognized leader in senior living, dedicated to delivering personalized, patient‑centered care across more than 80 vibrant communities. Since our founding in 2000, we have built a reputation for excellence by blending hospitality, health‑focused services, and deep community roots. Our core values—Compassion, Accountability, Relationships, and Excellence (C.A.R.E.)—guide every interaction, from the families we serve to the teammates who power our mission. As a remote‑first organization, careerzynith embraces flexibility, technology, and a culture of continuous improvement, ensuring that every senior we support experiences dignity, comfort, and a true sense of belonging.
Why This Role Matters – The Impact of a Transitional Care Coordinator
Transitioning seniors from hospital to home or assisted‑living environments can be a complex, emotionally charged process. As a Data Entry Coordinator – Transitional Care at careerzynith, you become the vital bridge that connects families, healthcare providers, and our network of senior communities. Your meticulous attention to detail, proactive communication, and sense of urgency ensure that each lead is captured accurately, benefits are verified promptly, and families receive the information they need to make confident decisions about their loved ones’ care.
Key Responsibilities – What You’ll Do Every Day
- Lead Management: Receive, qualify, and enter new senior‑care leads into careerzynith’s referral management system within minutes of receipt, ensuring no opportunity is missed.
- Customer Communication: Conduct courteous, informative telephone conversations with prospective residents and their families, providing clear details about facility options, services, and admission processes.
- Facility Coordination: Maintain ongoing, collaborative communication with careerzynith’s community managers to keep them apprised of new leads, status updates, and any required follow‑up actions.
- Data Accuracy: Verify and input all required data fields according to the Data Entry Expectation List, double‑checking for completeness, correctness, and compliance with privacy standards.
- Insurance & Benefit Verification: Navigate multiple payer portals to confirm coverage details, eligibility, and benefit levels for each prospective resident, documenting findings accurately.
- Urgency & Accountability: Demonstrate a strong sense of urgency in processing leads, meeting daily and weekly performance targets, and proactively addressing any bottlenecks.
- Continuous Learning: Stay up‑to‑date on evolving senior‑care payer types, regulatory changes, and careerzynith’s service offerings to provide the most current information to callers.
- Team Collaboration: Participate in regular virtual huddles, share insights, and contribute ideas that improve lead handling, data quality, and overall customer experience.
Essential Qualifications – What We Require
- High school diploma or GED; associate or bachelor’s degree in health administration, business, or a related field is a plus.
- Demonstrated experience in healthcare admissions, medical marketing, or sales—preferably within senior‑care, assisted‑living, or hospice environments.
- Proven ability to manage high‑volume data entry tasks with precision and speed.
- Excellent verbal communication skills; ability to convey complex information clearly and empathetically over the phone.
- Strong organizational skills and a track record of meeting or exceeding performance metrics.
- Comfortable using multiple software platforms, including CRM systems, insurance portals, and Microsoft Office Suite.
- Basic knowledge of Medicare, Medicaid, private insurance, and other payer types relevant to senior care.
- Reliable high‑speed internet connection and a quiet, distraction‑free workspace for remote work.
Preferred Qualifications – What Sets You Apart
- Previous remote work experience with a proven ability to stay self‑motivated and disciplined.
- Certification in medical coding, health information management, or a related discipline.
- Experience with electronic health record (EHR) systems or specialized senior‑care referral platforms.
- Familiarity with HIPAA regulations and best practices for data privacy.
- Demonstrated success in a fast‑paced, results‑driven environment, such as call centers or sales teams.
- Multilingual abilities, especially in Spanish, to serve a diverse senior population.
Core Skills & Competencies – What You’ll Need to Succeed
- Attention to Detail: Ability to spot inconsistencies, correct errors, and maintain data integrity across multiple systems.
- Empathy & Compassion: Sensitivity to the emotional needs of seniors and their families during transitional periods.
- Time Management: Skillful prioritization of tasks to meet strict weekend shift deadlines (Saturday & Sunday, 12 pm – 5 pm).
- Problem‑Solving: Quick identification of obstacles and proactive resolution to keep leads moving smoothly through the pipeline.
- Technology Savvy: Comfort navigating insurance portals, CRM dashboards, and virtual collaboration tools (e.g., Zoom, Teams).
- Team Orientation: Collaborative mindset that values shared success and open communication with colleagues across the organization.
Career Development & Learning Opportunities
careerzynith invests heavily in the growth of its employees. As a Data Entry Coordinator, you will have access to a robust learning ecosystem that includes:
- Paid Training & Certification: Comprehensive onboarding, ongoing skill‑building workshops, and reimbursement for industry‑relevant certifications.
- Tuition Reimbursement: Financial support for degree programs or coursework that aligns with your career aspirations.
- Mentorship Programs: Pairing with senior leaders who can guide you toward advanced roles in admissions, operations, or senior‑care consulting.
- Career Pathways: Clear progression routes—from Coordinator to Senior Admissions Specialist, Team Lead, or even Regional Operations Manager.
- Continuous Education Discounts: Partnerships with educational institutions that provide discounted courses, webinars, and conferences.
Compensation, Benefits & Perks – What You’ll Receive
careerzynith offers a competitive hourly wage for part‑time weekend work, complemented by a comprehensive benefits package that may include:
- Medical, vision, and dental coverage with a Telehealth option.
- 401(k) retirement plan with employer matching contributions.
- Paid Time Off (PTO) and holiday pay, prorated for part‑time schedules.
- Lucrative employee referral bonuses for successful hires.
- Wellness programs, employee assistance resources, and mental‑health support.
- Discounts on retail, food, entertainment, and travel through corporate partnerships.
- Access to a supportive remote‑work environment, including equipment stipends and IT assistance.
All benefits are subject to eligibility criteria and may vary based on employment status; detailed information will be shared during the interview process.
Our Culture & Work Environment – Life at careerzynith
At careerzynith, we believe that a caring workplace fuels exceptional care for our seniors. Our culture is built on four pillars:
- Compassion: Every team member is encouraged to bring genuine empathy to interactions, whether with residents, families, or colleagues.
- Accountability: We set clear expectations, track performance transparently, and celebrate achievements.
- Relationships: Collaboration across departments, open communication channels, and community involvement are core to our daily rhythm.
- Excellence: Continuous improvement, data‑driven decision making, and a commitment to best‑in‑class service define our standards.
Even as a remote employee, you will feel connected through weekly virtual town halls, team‑building activities, and an inclusive Slack community where ideas flow freely. Our leadership is approachable, and feedback loops are built into every process, ensuring you have a voice in shaping careerzynith’s future.
How to Apply – Join careerzynith’s Mission‑Driven Team
If you are ready to make a meaningful difference in the lives of seniors while advancing your own career, we invite you to submit your application today. Please attach an updated resume and a brief cover letter highlighting your relevant experience and why you are passionate about transitional senior care.
careerzynith is an Equal Opportunity–Affirmative Action Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of race, gender, disability, veteran status, or any other protected characteristic.