Experienced Data Entry Administrative Assistant – Support to Executive Team
Join careerzynith, a leading national food and nutrition services company, in creating personalized dining experiences for patients and in their cafés to advance the healing and healthful missions of its clients. As an Experienced Data Entry Administrative Assistant, you will provide critical support to the executive team, ensuring seamless operations and exceptional customer service. If you're passionate about making a difference in the lives of people, your community, and yourself, we invite you to explore this exciting opportunity. About careerzynith careerzynith is a Compass One Healthcare operating division within Compass Group, serving more than 806 hospitals and healthcare systems across the nation. With over 65 years of experience, we leverage culinary, nutritional, and operational expertise to provide consistency and transform the healthcare experience. Our commitment to excellence has earned us recognition as one of Modern Healthcare's Best Places to Work in 2020 and a Top 125 Training Organization by Training Magazine in 2020. Job Summary As an Experienced Data Entry Administrative Assistant, you will play a vital role in supporting the executive team by providing administrative assistance, data entry, and customer service. Your primary responsibilities will include: Essential Duties and Responsibilities
- Welcoming guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
- Maintaining executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
- Attending meetings in the executive's absence and delivering and receiving messages on executive's behalf
- Conserving executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
- Producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
- Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions
- Maintaining customer confidence and protecting operations by keeping information confidential
- Preparing reports by collecting and analyzing information
- Completing projects by assigning work to clerical staff; following up on results
- Securing information by completing data base backups
- Maintaining and verifying office supplies inventory
- Ensuring operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Maintaining professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Contributes to team effort by accomplishing related results as needed
- Performs other duties as assigned Qualifications
- Office experience, data entry experience, and moderate computer literacy required
- Willing to train and learn new skills
- Excellent communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information
- Strong organizational and time management skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
- Ability to work in a fast-paced environment and prioritize tasks effectively Preferred Qualifications
- Previous experience in an administrative or data entry role
- Familiarity with healthcare industry or related field
- Certification in data entry or administrative assistance
- Experience with electronic medical records (EMRs) or other healthcare software Skills and Competencies
- Strong analytical and problem-solving skills
- Excellent attention to detail and accuracy
- Ability to work independently and as part of a team
- Strong communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
- Ability to learn new software and systems quickly Career Growth Opportunities and Learning Benefits careerzynith is committed to the growth and development of our team members. As an Experienced Data Entry Administrative Assistant, you will have opportunities to:
- Develop new skills and knowledge through training and professional development programs
- Take on additional responsibilities and contribute to the success of the team
- Collaborate with other departments and teams to achieve common goals
- Participate in cross-functional projects and initiatives
- Receive feedback and coaching to improve performance and achieve career goals Work Environment and Company Culture careerzynith is a dynamic and fast-paced work environment that values teamwork, innovation, and customer satisfaction. Our company culture is built on the principles of:
- Respect and inclusivity