Staff Accounts Payable Coordinator 1
Haley & Aldrich is committed to solving clients’ challenges in the built and natural environments. They are seeking a Staff Accounts Payable Coordinator 1 to support accounts payable functions, emphasizing learning core AP and accounting tasks and gaining experience with accounting software.
Responsibilities
- Monitor the AP mailbox and respond appropriately to vendors; distribute invoices among the AP team
- Monitor the travel mailbox and assist in saving receipts for travel expense processing
- Process vendor invoices accurately using the correct project code and category and provide back-up for others as needed
- Respond to vendor and internal staff inquiries daily with a strong customer service focus
- Assist with employee expense review to ensure correct categories and proper back-up are provided
- Review statements and follow up with vendors to ensure all invoices are accounted for
- Set up vendors in the system and follow up regarding vendor W-9 & ACH forms
- Assist with weekly payment runs and small projects in the AP department
- Develop understanding of tasks, applicable software programs and related computer skills
- Maintain a positive and helpful attitude towards staff needing assistance and internal/external clients
Skills
- Experience in accounts payable and vendor management
- Experience navigating/using Deltek Vantagepoint or similar accounting software
- Ability to manage multiple priorities and deadlines and be a team player with an eye for details
- Bachelor's degree in finance, accounting, or related field, or equivalent applicable experience
- Must have strong written, verbal and telephone communication skills
- 0 – 1+ years' experience in accounting or a related role
Benefits
- We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package.
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