Transaction Coordinator Assistant (TCA)
Overview
We are a growing off-market real estate company based in Tennessee (wholesaling and novations). We are hiring a detail-oriented Transaction Coordinator Assistant (TCA) to support our TC team with document filing, CRM updates, calendar management, and administrative tasks. This role reports to our Director of Transactions. This is a support role — you will not be managing transactions independently. You will be the organizational backbone that keeps our files clean, our calendar accurate, and our TCs moving without bottlenecks.
What You Will Do
- File and organize all transaction paperwork in Google Drive following our folder SOPs
- Upload documents and make small record updates in our CRM for active files
- Update notes on files as transactions progress and milestones are reached
- Manage Google Calendar — add and update closings, inspections, deadlines, and
appointments
- Assist Transaction Coordinators with delegated tasks and checklist items
- Flag missing documents, incorrect data, or calendar conflicts to the TC proactively
You Are a Great Fit If You...
- Have experience in a document filing, admin, or real estate support role
- Are highly organized — your Google Drive folders are always clean and consistent
- Are detail-oriented and catch errors before anyone else does
- Have worked with a CRM (any platform) for data entry or file management
- Communicate clearly in writing and flag issues without being asked
- Are comfortable following SOPs precisely and asking questions when something is unclear
Requirements
- Strong written English — clear, professional communication
- Proficiency in Google Drive, Google Calendar, and Google Sheets/Docs
- Experience with CRM data entry or document management
- Reliable internet and availability during US business hours (Central Time preferred)
- Full-time availability — 40 hours per week
- Basic understanding of real estate transaction terminology
Nice to Have
My Tennessee Home Solution — Transaction Coordinator Assistant (TCA) Page 5
- Previous experience supporting a Transaction Coordinator or real estate office
- Familiarity with off-market or wholesale real estate
- Experience maintaining shared calendars across a team
Compensation $8–$10 USD per hour, based on experience. Long-term contract. Performance reviews and raises available for top performers.