Executive Assistant - IntelliScript (Remote)

• About Our Client: The organization operates in the insurance, health IT, and life sciences sectors, developing data-driven software-as-a-service (SaaS) products. It is a business unit within a global consultancy with offices worldwide. The organization addresses the challenge of integrating expertise across actuarial science, information technology, and clinical practice to deliver innovative solutions. The team emphasizes sustained growth, skill development, and a collaborative culture that values diverse perspectives and innovation.

• About the Opportunity:

The Executive Assistant will act as a trusted partner to three Executive Leaders, providing high-level support that optimizes their time and priorities. This role combines executive assistance with operational coordination, managing calendars, travel, communications, and meeting preparation. The position enhances organizational efficiency by standardizing processes, leveraging AI tools, and ensuring clear follow-through on decisions. The role is critical in enabling leadership to focus on strategic priorities while maintaining smooth operational flow.

• Responsibilities:
• Support three Executives with complex calendar management across time zones
• Balance access and gatekeeping to protect priority work and stakeholder experience
• Manage email flow, flag priorities, and draft responses or summaries
• Coordinate end-to-end travel arrangements and provide on-trip support
• Handle expense reporting and ensure compliance
• Lead meeting and event planning, including agenda design, logistics, note-taking, and action tracking
• Partner with event coordinators for on-site and virtual events
• Draft, edit, and design presentations and documents for leadership communications
• Conduct research and prepare briefs and talking points
• Capture and distribute meeting notes and action logs
• Maintain and improve shared systems to ensure standardization and visibility
• Introduce and refine processes to improve efficiency and collaboration
• Use AI tools to accelerate drafting, summarization, scheduling, and presentation development
• Handle sensitive information with integrity and provide after-hours support as needed
• Requirements:
• 10+ years supporting senior executives in complex, multi-stakeholder environments, including multiple leaders simultaneously
• Mastery of calendar strategy, travel logistics, expense management, and gatekeeping
• Proven experience managing high-stakes meetings and follow-through
• Strong project management skills with a focus on scope, timelines, and outcomes
• Advanced proficiency in Microsoft 365 applications and managing shared systems
• Experience using AI tools to improve efficiency and coach others on their use
• Familiarity with travel and expense platforms such as Concur
• Exceptional written and verbal communication skills with ability to produce executive-ready materials
• High integrity, discretion, and sound judgment in handling confidential information
• High emotional intelligence and adaptability to different leadership styles
• Pay Range and Compensation Package:
• The pay range and compensation package for this role will be determined based on the candidate’s experience, skills, and other relevant factors.

Equal Opportunity Statement Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin. Note RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.