[Remote] Executive Administrative Assistant
Note: The job is a remote job and is open to candidates in USA. Certainty Home Lending is a company dedicated to simplifying the home mortgage process through personal attention and expertise. They are seeking a highly organized Executive Administrative Assistant to provide administrative support to senior leadership, manage calendars, coordinate meetings, and assist with project management.
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate appointments across multiple stakeholders
- Organize, prioritize, and summarize incoming communications, including emails, meeting requests, and other correspondence
- Coordinate virtual meetings, conference calls, and executive events, ensuring all logistics and materials are prepared in advance
- Prepare agendas, meeting materials, presentations, and follow-up action items
- Assist with travel arrangements and expense reporting as needed
- Support day-to-day administrative operations and special projects for executive leadership
- Track divisional initiatives, action items, and project timelines to help ensure priorities remain on schedule
- Coordinate with internal teams and external partners to facilitate communication and follow-through on key initiatives
- Maintain confidentiality when handling sensitive business information
- Provide general administrative support to additional executives as business needs evolve
Skills
- 1–2 years of experience in an administrative, executive assistant, coordinator, or related support role
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to prioritize multiple tasks and manage competing deadlines
- Self-motivated, resourceful, and comfortable working independently in a remote environment
- Professional demeanor and ability to handle confidential information with discretion
- Proficiency with Microsoft Office Suite and common business collaboration tools
- Strong follow-up and project coordination skills
- Experience supporting multiple stakeholders is a plus
- Project management or project coordination experience is preferred but not required
- Associate's or Bachelor's degree preferred
Company Overview