Virtual Data Entry & Admin Support Specialist Mid-Level at careerzynith
Join careerzynith, a leading SaaS company revolutionizing business and healthcare automation tools, as we seek a highly skilled Virtual Data Entry & Admin Support Specialist to join our team on a long-term contract.
About careerzynith
careerzynith is a forward-thinking organization that empowers businesses and healthcare institutions to streamline their operations and enhance their services. Our innovative automation tools have made a significant impact in the industry, and we're committed to continuous growth and improvement. As a Virtual Data Entry & Admin Support Specialist, you'll be an integral part of our team, working behind the scenes to ensure the smooth operation of our internal processes.
The Role
We're looking for a detail-oriented and organized individual who can excel in a fast-paced, dynamic environment. As a Virtual Data Entry & Admin Support Specialist, you'll be responsible for a wide range of tasks, including:
Key Responsibilities:
* Input and manage large volumes of customer, billing, and project data using internal dashboards and spreadsheets
- Perform regular data audits to catch duplicates, inconsistencies, or outdated information
- Cross-check multiple sources to ensure data accuracy before submission
- Create and update documentation, templates, and simple reports for team leads
- Maintain cloud-based file systems and track key document updates
- Respond to internal requests for data updates or information clarification
- Occasionally support onboarding tasks, internal process checklists, or light CRM maintenance
Requirements:
* 4+ years of experience in data entry, admin, or ops coordination (remote preferred)
- Comfortable with Excel/Google Sheets (you don't need to write macros, but formulas shouldn't scare you)
- Highly organized with sharp attention to detail
- Familiarity with digital tools like Slack, Zoom, Notion, and Trello
- Can work independently, stay focused, and meet recurring weekly deadlines
- Clear written communication, especially when summarizing data updates or status checks
- Quiet work environment and your own laptop/desktop with stable internet
Bonus Points For:
* Experience with database software or CRMs like Salesforce, HubSpot, or Airtable
- Knowledge of HIPAA, PIPEDA, or handling sensitive personal data
- Bilingual (especially French-English) for Canadian applicants (not required, but valued)
- Prior remote team collaboration experience across time zones
Perks & Benefits:
* Fully remote work from anywhere in the U.S. or Canada
- Flexible daytime scheduling (core overlap hours required)
- Contract-to-hire potential after 90 days based on performance
- Paid online training modules + documentation toolkit provided
- Tech reimbursement after 30 days
- Performance-based quarterly bonus opportunities
- Long-term stability with minimal meetings and no micromanagement
- Clear growth path into quality assurance, data analyst assistant, or team lead roles
Why This Role Might Be Right for You:
* You've done data entry or admin before and know how to stay organized without being told what to do every hour.
- You want a role that respects your time, pays you fairly, and lets you work without unnecessary noise.
- If you're based in the U.S. or Canada, know your way around a spreadsheet, and are looking for solid mid-level remote work, this one's a strong fit.
Hiring Process:
* Interviews will be scheduled on a rolling basis.
- Secure your slot while applications are open.
- Next cohort starts mid-August.
How to Apply:
* Click on the link below to apply to this exciting opportunity: Join careerzynith today and take the first step towards a rewarding and challenging career in data entry and admin support! Apply for this job